Project Coordinator - Construction | Merivale

The Company

Owned and run by the Hemmes family for over 60 years, Merivale began as a fashion house that led Sydney into the swinging sixties for all things music and fashion. With a knack for creativity, “The House of Merivale” injected a new energy into the theatre of Sydney transforming the brand into what we know now as one of the largest leading hospitality empires in Australia.

 The Role

We are looking for a highly organized and detail-oriented Project Coordinator to support the smooth execution of multiple active construction projects. This role involves managing document systems, assisting with finance and accounts, coordinating logistics, and supporting the Head of Construction in overseeing the overall progress of projects. The Project Coordinator will be a key player in ensuring quality control, communication, and efficient workflow across projects, while handling a variety of tasks related to construction administration.

Your day will look like the following:

• Maintain and update the document management system (PROCORE), ensuring all drawings and documents are current.
• File venue handover manuals and ensure they are distributed to the relevant teams (e.g., business, maintenance) as required.
• Schedule and coordinate meetings as required, including client or project team check-ins.
• Assist in obtaining necessary survey plans, sourcing pricing and quotes, and ensuring all documentation is filed correctly for use by chosen architects.
• Assist with accounting functions, including credit card coding (Concur) and invoice processing through Basware.
• Process invoices, providing commentary to the best of your knowledge, submitting them for the Head of Construction’s review/approval, and finalizing for sign-off.
• Book accommodation and travel arrangements for the Head of Construction as required, including for site visits to locations such as Byron Bay, Melbourne, and Narooma.

Essentials

• 3+ years of experience in a similar role, ideally within the construction or facilities maintenance industry.
• Previous experience in construction or hospitality facilities maintenance is highly preferred.
• Strong proficiency in document management systems (e.g., PROCORE,) and MS Office Suite (Excel, Word, PowerPoint & PROJECT).
• Excellent organizational skills with the ability to manage multiple projects and deadlines effectively.
• Strong drive for quality, detail, ensuring all tasks are completed in an organized and efficient manner.
• Excellent time management skills, with the ability to stay on top of various tasks and responsibilities.

The Reward

This role will provide the platform to make your mark, in ways that impact the experience of our guests on a daily basis.

We also offer:

• Competitive salary.
• Paid parental leave and flexible return to work support for new parents.
• Amazing discounts at 90+ venues.
• Career development through supported technology education tools and programs.
• Employee assistance program.
• Employee referral program
• Free lunch in venue each day.
• Employee Referral Program.